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Documentelligence™ Security Software

Of all the resources in today’s business and professional world, your data and its confidentiality are top priorities.

Every day, businesses like yours face the same problem: confidential or sensitive documents left at the printer for all eyes to see; multitudes of documents sent to the wrong recipients;  malicious attempts to steal or hold your information hostage, or printouts that simply go unclaimed in the output tray all day long.  Our security software does more than protect private data — it allows you to control when, where and who prints documents, supervise where your information is being sent, and completely locks down your devices from outside influence.

Software Features

  • Exclusive Administrator passwords
  • Hard drive encryption
  • Timed automatic overwrite of a file in an electronic folder
  • Automatic overwrite of temporary image data
  • Hard drive lock password
  • Timed automatic deletion of a file in an electronic folder

Platinum Level Features

  • Exclusive Administrator passwords
  • Hard drive encryption
  • Timed automatic overwrite of a file in an electronic folder
  • Automatic overwrite of temporary image data
  • Hard drive lock password
  • Timed automatic deletion of a file in an electronic folder
  • Disable insecure services, protocols and ports
  • Enable SSL (Self Sign Certificate)
  • Enable Administrator account auto logoff
  • Enable user account auto logoff
  • Enable user authentication

Additional Advantages of Security Software:

INCREASE CONVENIENCE

Print on your own terms. Giving you the flexibility you need, Documentelligence™ Security Software allows you to print your documents anytime, at any printer you choose. You only go to a printer when you’re ready to print out your document. And if a device runs out of paper or toner, just go to another MFP and access your print job there — no waiting, no hassle. You can also select print settings before your document is printed. Choose the number of copies to print, staple all pages and more — right at the MFP.

REDUCE COSTS

No more wasted paper and toner. When documents are printed in error, paper and toner costs rise — straining budgets and reducing productivity. Release2Me helps control print costs by allowing users to delete jobs right at the MFP, ensuring that unclaimed jobs are never printed out. Release2Me Print Reports give management a birds eye view into their organization’s print activities, device usage and user engagement. To save costs and address environmental concerns, print rules such as duplex printing can be enforced as well.

ENHANCED ANALYTICS

Businesses can gain insight into their print infrastructure with our software. Managers or administrators can create customizable reports in Dispatcher Phoenix Web. Using the convenient, web-based reporting tool, managers can proactively analyze their print environment using Visual or Table reports. With Visual reports, administrators are presented with a graphic review of their print data. Using Table reports, businesses can customize the data points needed for review and export the report as a CSV for further analysis.

IMPROVE CONTROL

Managers and employees can share or delegate print jobs to ensure teams have the information they need available to them at the MFP. For example, SMBs can easily share marketing and sales collateral to every employee for ease of printing. Managers can also quickly delegate print jobs to admins, such as expense reports or travel itineraries.

SPEED WORKFLOW

Get started quickly. Documentelligence™ Software comes with a simple, predefined workflow that is easy to use with minimal setup necessary. If advanced configuration is required to address specific business needs, this solution also provides individual tools that can be used to customize more complex workflows.

MOBILE FOR TODAY’S WORKPLACE

Documentelligence™ Security Software works on a mobile app so mobile workers can release prints from their smart phones or tablets.

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